Best Ways to Save on Exhibit Transportation

by Gwen Parsons 15. August 2013 17:38
Transportation accounts for about ten percent of the average trade show and event budget. Reducing the cost allows you to repurpose the savings and re-invest it in promoting your event to generate more traffic and more business. 

Use lighter weight display solutions
It’s no secret that weight dictates your freight and drayage costs. Display solutions that travel compactly and weigh less offer exhibitors BIG savings. Portable modular displays are designed to offer high style and built with fabric printed graphics and lightweight aluminum to lower transport costs.

Get accurate cost estimates
Nobody likes to return from an event to find invoices that are significantly higher than what was expected or budgeted. The best way to get accurate estimates up front is with the correct number of items and the weight for each of them (boxes, cases, carpet bags) in your shipment. With this information you can compare costs using different methods and service providers.

Airline Baggage
Check with your particular carrier on their policies and rates to take a portable modular display on the flight with you. For example, I called United Airlines about taking a display in two Rolluxe cases from DC to San Francisco as oversize bags and was quoted $200 per case.
 

UPS and FedEx
Exhibitors with smaller spaces love the convenience of collecting their display at their destination. These widely known and available services deliver anywhere – offices, hotels, convention hall business centers –at competitive rates for shipments weighing under 150 pounds. Built-in wheels on shipping containers make it easy for exhibitors to maneuver cases onto elevators and around the event floor. 

Be sure to ask what surcharges may apply to your shipment. For example, shipping display cases without an exterior carton or oversize cartons may incur additional fees.

Freight forwarders
When your shipment weighs over 150 pounds your best option is a freight forwarder. Freight forwarders manage a chain of suppliers and may use multiple carriers to deliver your display to its destination - by ground, air and water. Some are referred to as LTL which is light truck load meaning your shipment may be combined with others on the same truck.

Ask your estimator to quote different options. If you have multiple items to ship, compare the cost to ship them as individual items and together on a pallet or skid. Trucks delivering direct to the show or advanced warehouse have to get in line to unload. Check whether, and what, waiting fees may apply. Deliveries to locations without access to a loading dock will require trucks with a lift gate which may incur additional fees, too.

is the Senior Vice President of Marketing at Nomadic Display. She is a regular contributor to the Nomadic Display Blog and can be found at Google + and LinkedIn.

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Museums Choose Modular Exhibit Systems For
Gallery Exhibitions
 

 


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Museums often face complex phalanges in planning historical exhibits when the historical project involves people currently living. For example, when SHOAH was planning The New Permanent Exhibition in Block 27 at the Auschwitz-Birkenau State Museum, they worked with Auschwitz survivors for their input. Especially memorable was renowned Holocaust survivor Georges Perec who told them that: "A gap will yawn, achingly, day by day, it will turn into a colossal pit, an abyss without foundation, a gradual invasion of words by margins, blank and insignificant, so that all of us, to a man, will find nothing to say."

It is therefore helpful for museum attendees to understand the months and often years of planning and consultation required to prepare historical projects such as The National WWII Museum and the US Holocaust Memorial Museum.

Trade shows open up our world life experience. Sure we conduct business but trade shows and events also give us the opportunity to enjoy local experiences. On your next trip to New Orleans, make a stop at the National WWII Museum.

Receiving a half million visitors each year may help explain why it was voted the #1 tourist attraction in New Orleans by TripAdvisor.

Dedicated to telling the story of the American experience in WWII, the Museum offers a compelling portrayal of why it was fought, how it was won and what it means to us today. Over the past 15 years the Museum has grown into a six acre campus with an expansive collection of artifacts including a submarine and incomparable examples of wartime aircraft.

In addition to permanent installations, the Museum showcases rotating exhibits. A few years ago, an exhibition from the US Holocaust
US Memorial Museum using Nomadic Display portable modular display systems travelled to the WWII Museum as a temporary installation. The Museum was impressed with the exhibit system. So when the time came to purchase modular displays for their “Manufacturing Victory” exhibit last year, they contacted Synergy Design Group of New Orleans. The Museum wanted a display system that would enable them to integrate and repurpose the displays for future use in new exhibitions. John Costa, Exhibit Designer, was delighted by the experience saying “Synergy is a joy to work with.”



So when planning this year’s new travelling exhibition about the African American experience in WWII, they brought Synergy Design Group in to work on the project. Entitled “Fighting for the Right to Fight”, the exhibition features large scale modular displays and rich graphic imagery that have to be easy to break down, ship and reassemble.

Synergy Design Group is able to meet tight deadlines and field last minute changes so I wouldn’t hesitate to recommend them. We are extremely pleased with Nomadic’s exhibit systems, the quality of manufacturing and the ease with which we will be able to repurpose them” said John Costa, Exhibit Designer.

 

Gwen Parsons is Senior Vice President for NomadicDisplay

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